FOLIO ONE Reflection

INTRODUCTION

Human resources information system is to combine all the activities associated with human resource management and information technology into one the common database, by using enterprise resource planning software. Then the aim of HRIS is to integrate the certain of employee which including the payroll, labour productivity, recruitment and compensation or benefits and beside that it also gives a methods to organization for collecting, maintaining, analyzing and reports information on people and the jobs. All the information of employees in one database makes many companies easy in order to analyze, identifies or find out their employee’s details rather than using manual work.

(102 words)

 

BLOG 1: Information and Competitive Advantages

In this week, I learnt about using the information system to gain competitive advantages, today information systems and technologies is significant for managers, business professionals, and other than those knowledge workers in today’s internetworked enterprises.  All the information systems play a vital part in the e-business and also in e-commerce operations, enterprise collaboration and management, and strategic success of businesses that should operate in an internetworked global environment. Others than that  organization can succeed in the long run if it successful by developing the strategies to confront five competitive forces that shape the structure of competition in its industry such as , threat of substitutes, rivalry of competitors within its industry, bargaining power of customers and bargaining power of suppliers. , threat of new entrants

Meanwhile information technology have it roles in business process which is it can substantially increase process efficiencies, to improves communication and to facilitate collaboration. Because of advances in information provision have led organizations to attempt to develop information technology (IT) strategies which link up with their business strategies and which together carry corporate missions (Rogerson et al, 1994). Beside by using Information system the organization can struggle with their among same area business competitor. Information system can give support to the organization in business processes and operations, decision making by employees and managers and also strategies for competitive advantage. Rosenbluth International agencies is the one example use information system into their strategy which is first, this company decided to get out of the leisure travel business, instead becoming a purely corporate travel agency. Next, they have decided to rebate customers with the whole commission the agency receives and instead bill customers by service that has been provided. They uses a comprehensive Web-based business travel management solution which is  integrates Web-based travel planning technology, proprietary travel management applications, policy and their profile management tools, and seamless front line support.

             

(321 words)

Reference:

Simon Rogerson and Christine Fidler. (1994). Strategic Information Systems Planning: Its Adoption and Use. Information Management & Computer Security journal, Vol. 20, No.4, pp. 12-17.

Mahmood Hemmatfar. Mahdi Salehi and Marziyeh Bayat,International. (2010).Competitive Advantages and Strategic Information Systems. Journal of Business and Management, Vol. 5, No. 7

 

BLOG 2 : Human Resource Recruiting and Staffing

For week six I have learnt about e-recruiting from my friend’s presentation. Staffing is the human resource management process of identifying attracting, hiring, and retaining people with necessary knowledge, skill and attitudes to fulfil the responsibilities of current and future in an organization. There are having two main elements in staffing which is recruitment and selecting. According to Banjoko (2003), employee recruitment is the process of reaching out, and attracting a large supply of people or a large pool of interested applicants from which the organization can choose those it considers competent or most qualified for the job.

Recruitments are the important elements in human resources management process, correctly matching the workforce for the continuity of the firms and also the major issues for the productivity of firms. There are various methods for recruitment. The mainly two groups are used by organizations is from internal resources and external resources. Mostly today in searching the supply of people in large pool applications, firms will choose to use by computer and internet. The advantages of modernity to create Web sites by most organization become more increase today, especially in technology era. According to the Cober, 2004 internet is the important source to candidate and also employer. Meanwhile Galanaki 2002 state that online recruitment have their own benefits such as can reduce cost, shorter recruitment cycle time, better quality of response, gives the company a more up-to-date image, reaches a wider range of applicants, attracts the passive job- seeker, provides global coverage at a constant basis.

Although there are lot of advantages by using recruitment online, here there are several things that some organization needs to consider before create Web Cober at el., 2004: 627-631):

Esthetical: This related to the web sites’ colour, type script, pictures etc. The esthetical features of web sites have very importance to attract the consumers and have emotional contact with them. It is because the first impression of candidates occurs when the web was esthetical.

Playful characteristics: Playful are animation elements, example is the voices, image and also videos that give lively excitement to the web sites’ users. The factor analysis shows that one of the causes of participators ‘evaluation is playfulness, excitement and display. Those features affect the users positively.

Practicability: While preparing the display of web sites. Organizations messages should be given to the applicants clearly and directly then display of the site shouldn’t bind the messages. It is important to make them interesting without complicated information. Keep it short and simple.

 This is one of e-recruitment created by university of Malaysia Pahang.

(437 words)

Reference:

Galanaki, E. “The Decision to Recruit Online: A Descriptive Study”:Career Development International. Volume 7, Number 4, 243-251, 2002.

Cober R, T. Brown D, J. keeping l.m. ve p. E. Levy. “Recruitment on The Net: Organizational Web Site Characterictics Influence Applicant Attraction”. Journal of Management, Volume: 30, Issue: 5, 2004

BLOG 3: Web Based Employee Self Service

Self-service can encourage employees to manage their personal HR profiles with respect to a variety of functions; an example is benefit and retirement plan monitoring or computerized training, beside that to using HRIS-based systems to complete numerous personnel forms). Usually self-service applications are available most of the day throughout the week and also Employees log on to the system, where their identity is legitimate and verified. Then appropriate change options are offered to the employee based on certain parameters that control the areas where the employee is allowed to make valid alterations to the HRIS like job postings, personnel data updates, and desired training. One fairly large financial services organization noted that employee self-service options radically enabled them to reduce the annual benefits open-enrollment process which is can reduce the paper generated, necessary mailings, and also can reducing the data that had to be read and entered into the HRIS. Here they are some of an example employee self service that using by Team Georgia Connection:

 Firstly, they should log in at Team Georgia Website, then key in their employee password

 Then, under employee self service they can click payroll to requires pay check list

 

 Finally, they able to view their detail of  pay check.

The Employee Self-Service module gives a range of features that employees can use to update and maintain their information immediately. Here there is many of benefits use employee self services for employee itself which is:

·         Be able to begin their own change of address and update contact phone numbers when these change.

·         Beside that they able to see the various benefit plans available to them and with open enrolment able to choose the benefits which they want to sign up for or drop out of. 

·         Be able to check their job title, supervisor’s name and department information in Employee Self-Service. Even though these items are frequently only viewable but not editable to employees, they can aware the proper people when they think this information is wrong

·         Be able to know how much money they make for their job and if they see some mistake or different amount in the Employee Self-Service module the employee will alert their supervisor and probably payroll to get corrected back.

·         They also can be able to identify their Performance appraisal through Employee Self-Service.

·         Be able to take on-line training classes via this the portal beside that’s the supervisor can give suggestion to them attend a certain class in that module and they will be encouraged with reminders to take the class until they have done or complete.

(442 words)

Reference:

http://humanresources.vermont.gov/sites/dhr/files/pdf/ESS/DHR-First_Time_User.pdfhttp://www.gntc.edu/pdfs/hr/Employee_Handbook.pdf

 CONCLUSION

From the three of blog that I have wrote, I can conclude that information system human resource can greatly increase efficiency and response times of various traditionally. Beside that specific benefit of human resource information system improving planning and development using decision support software, other than that can get faster information processing an example by using e-recruitment, all the information can collected in one way by enter all the detail of candidates into our company website, simultaneously it also can decrease administrative and HR costs. By using information technology in business can change the way business to compete. A strategic information system can helps an organization to gain, reduce competitive advantages or meet strategic enterprise objectives also. In order to success a business must develop the information technologies can be used to implement various of competitive strategies such as in improving business process, promoting business innovation, lock in customers and suppliers, creating switching costs, raising barriers to entry, leveraging a strategies information technology platform and developing a strategies information base.

(173 words) 

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